Consumer Health Data Privacy Policy

Last updated: November 5, 2026

Entity: Sunbreak Women’s Brain Health (“we,” “us,” or “our”)

Contact: privacy@sunbreakcare.com

This notice is for anyone who fills out our screening forms or takes part in an interview. If you visited our website or joined our waitlist, please also read our Website and Waitlist Privacy Notice.

This notice explains how we collect and protect your information when you take part in our interviews. We are building a digital tool for women’s brain health. This policy follows strict state health privacy laws, including Washington’s My Health My Data Act (MHMDA), Nevada SB 370, and laws in California and Connecticut.

1. The Information We Collect & How We Use It

When you fill out forms or talk to us, we collect:

  • Contact info: Your name, email, and meeting time.

  • Demographics (optional): Your age range and life stage.

  • Health and wellness information (optional): Anything you share about your symptoms, wellness goals, brain health, and how you manage your day.

We only use this information for internal product development and to design our software. We do not use this to give you medical advice or care.

2. Where We Get Your Data

We only collect this data directly from you when you fill out our screening forms and talk to us during an interview.

3. Who Sees Your Data (and Who Does Not)

We never sell, rent, or share your personal info or health data with advertisers or data brokers. We only share your data with:

  • Secure service providers: We use highly safe, business-grade software companies (Google Workspace Business Standard) to help us book meetings, host video calls, process audio/video recordings into text transcripts, and analyze our notes. These providers process your data only to provide services to us. They are bound by written agreements, including business associate agreements (BAAs) where applicable, that limit how they can use your data.

  • AI tools: We use artificial intelligence (AI) to help us find themes in our interview notes, which are stripped of all information that can be linked back to you. We strictly disable “model training,” meaning your data is never used to teach public AI tools.

4. Keeping Your Data Safe and Anonymous

We separate your name from the health answers you give us. Instead of your name, we use an anonymous code (like P01) on our notes.

  • Recording and transcription privacy: When you participate in an interview, the recording and the first raw transcript are stored temporarily on secure cloud servers. We manually review these transcripts to remove your name, location, and any other identifying details within 3 days of your interview. Once this is done, the original recordings and raw transcripts are permanently deleted from the cloud servers. We retain the anonymous text for no more than 24 months after data collection ends.

  • Our public promise: Once we separate your personal details from your interview answers, we publicly promise that we will never try to re-identify you or link the answers back to your name.

Taking part in our interviews does not add you to our waitlist or email list.

5. How Long We Keep Your Data

Unless you tell us it’s okay to stay in touch (like by joining our waitlist), we only keep your contact information for up to 30 days after our interview. We keep it that long in case we need to follow up with you to clarify any errors in the interview notes. After that, we delete your contact information.

6. Your Privacy Rights

No matter what state you live in, you have the right to:

  • Ask if we have your data, and ask for a copy of it.

  • Ask us to permanently delete your data.

  • Change your mind and stop helping with our interviews at any time.

How to exercise your rights: Email us at privacy@sunbreakcare.com with the subject line “Interview Privacy Request.” We will respond to your message within 3 business days, and will complete your request within 45 days.

Appeals: If we have to say no to your request, you can appeal our decision by replying to our email. We will explain our final choice and tell you how to contact your state Attorney General if you are still unhappy.